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Simplify your votes, elections, and meetings
s in the workplace

When organizing a corporate general meeting, strict compliancewith
is non-negotiable: shareholder management, vote weighting, proxies, etc.

Your responsibility is to ensure a flawless process
, and our mission is to guarantee this alongside you.

In-person, remote, or hybrid: Votebox simplifies every step of your AGMs, EGMs, mixed AGMs, and CSE meetings.

The benefits of Votebox electronic voting for businesses.

With thousands of meetings organized each year, Votebox has become the go-to solution for companies looking for a reliable, sovereign platform that complies with legal requirements.

AGM/EGM/ Works Council compliance

Quorum, majorities, and voting procedures adapted to legal requirements.

Participant Management

Import of lists, voting weights, and proxies management

Confidential and secure voting

Unique access codes and public or secret ballot. The

Hybrid meetings

Voting process in person, online, or a combination of both.

Instant decisions

Real-time results and minutes accessible with one click.

You organize your meeting exactly the way you want: Votebox adapts to your company’s protocol, format, and specific requirements.

Our solutions for your meetings and assemblies

No matter your council’s size or structure, .
Votebox delivers a solution designed to fit your needs:

Voting Device

Standalone electronic voting keypads: simple, fast, reliable, and fully operational without an internet connection

Voting via electronic keypads

Smartphone

A fast and accessible mobile solution for institutions.
Mobile Voting via Smartphone

Hybrid

Multi - platform voting that combines in-person and remote participation.
Hybrid Voting

Votebox Online

Secure Online Voting Solution for Extended Voting Periods
Online Voting
Discover Our Voting Solutions

Preparation and management of your voting sessions

A successful General Meeting starts with rigorous planning and a clear methodology.
From start to finish, Votebox structures every step to guarantee smooth, secure, and compliant voting.

1. Advance preparation

  • Importing the list of voters and automated management of weightings.
  • Proxy statements: validation and integration into voting rights.
  • Voting settings: quorum, majority rules, public or secret ballot.
  • Creation of the agenda and setting of resolutions.
  • Secure sending of access details (SMS/email Pin) for remote meetings.

2. Welcome and registration on the day

Whether in person or online, voter identification is quick and reliable:

  • Digital sign-in with Votebox Premium.
  • Assignment of numbered seats in the auditorium.
  • Shareholder login on Votebox Live.

3. Voting procedure

Every step is controlled:

  • Open and close polls with a single click.
  • Instantaneous collection of votes, without risk of human error.
  • Display of results in real time for each resolution.

4. Closing and official documents

After the meeting, Votebox automatically generates:

  • The minutes, ready for archiving or sharing,
  • Word Excel/PDF exports, time-stamped and compliant,
  • Secure archiving of results.

You save time, avoid errors, and ensure flawless traceability.

AGM & EGM – all ballots in one tool

  • Approval of accounts
  • Allocation of profit
  • Discharge and reports
  • Appointment or reappointment of statutory auditors

Quorums, majorities, proxies, and secret or public voting are applied automatically.

  • Amendment of the articles of association
  • Change of headquarters
  • Amendment to the corporate purpose
  • Capital increase or reduction
  • Dissolution or restructuring
Specific quorums and majorities are applied automatically.
  • AGM to be held within 6 months of the close of business
  • Notice sent at least 15 days before the meeting
  • Mandatory information: agenda, location/link, documents, proxy, AGM notice
The tool facilitates the sending and tracking of invitations.
  • May be convened at any time (or as a joint general meeting)
  • 15 days' notice except in emergencies
  • Supporting documents available online
  • Appointment or reappointment of statutory auditors
You guarantee clear, structured, and compliant information for your shareholders.

Business use cases

Votebox supports all corporate decision-making bodies.

JouéClub company

During the Covid-19 health crisis, JouéClub implemented electronic voting to ensure the continuity of its decision-making bodies. At the end of this period, the Votebox solution was adopted on a permanent basis for the organization of its general meetings, in response to specific needs.
Participants sign in on tablets as soon as they arrive, and votes are cast using electronic voting devices. The solution allows votes to be managed by skill level, taking into account that each participant has a specific weighting for their votes, in order to accurately reflect the organization's internal rules and ensure reliable and compliant results.

Management of weighted and skill-based voting

Digital Attendance Recording

Simple and quick voting

Proven and sustainable solution

Organizations Currently Using Votebox

JouéClub Logo
Interiale logo
Feu Vert logo
Bollinger Group logo
CAPEB logo
AÉSIO Mutuelle Logo
Logo of the Michelin Employees' National Mutual Insurance Company
Bestheim logo
JouéClub Logo
Interiale logo
Feu Vert logo
Bollinger Group logo
CAPEB logo
AÉSIO Mutuelle Logo
Logo of the Michelin Employees' National Mutual Insurance Company
Bestheim logo

Organizations Currently Using Votebox

Get
a quote for your business

Our team will assist you from the moment you first contact us:
quick responses, technical advice, support
during deployment.
Ready to modernize your general meeting and ensure a legally sound vote?
Request a Demo