Our customer service is available from 9 a.m. to 5 p.m., Monday through Friday. +33 (0)4 73 14 32 82

Contact

Efficient electronic voting for
property managers and condominiums

Preparing a condominium General Meeting means managing dozens of regulatory and technical constraints — compliant notices, ownership shares, allocation keys, proxies, quorum rules. One small mistake, and the validity of the entire process can be challenged.

Votebox is designed to simplify your operations.

Whether in-person, remote, or hybrid: Votebox supports property managers in organizing general assemblies with electronic voting that is fully compliant with legal requirements, ensuring a seamless process from start to finish.

The advantages of Votebox electronic voting for condominiums.

Each year, hundreds of condominium General Meetings are run with Votebox — the go-to solution for property managers who need a simple, dependable, and fully compliant voting system aligned with majority requirements and ownership share regulations.

Regulatory Compliance




Participant Management

Management of ownership shares, quotas, import of mail-in votes, and automated proxies and powers of attorney.

Online Live General Meetings

Conduct of assemblies in-person, via video conference, or in hybrid format.

Secure Attendance Tracking

Attendance sheet, electronic signature, reliable quorum.

Immediate Minutes

Automatic generation compliant with Word, PDF, or Excel formats.

You organize your General Meeting as you deem fit: Votebox adapts to your specific regulations.

Tailored Solutions for Your Public Assemblies

No matter your council’s size or structure, .
Votebox delivers a solution designed to fit your needs:

Voting Device

Standalone electronic voting keypads: simple, fast, reliable, and fully operational without an internet connection
Voting via electronic keypads

Smartphone

A fast and accessible mobile solution for institutions.
Mobile Voting via Smartphone

Hybrid

Multi - platform voting that combines in-person and remote participation.
Hybrid Voting

Votebox Online

Secure Online Voting Solution for Extended Voting Periods
Online Voting
Discover Our Voting Solutions

Dedicated Features
for Condominiums

Votebox is specifically designed for the needs of condominium owners' general meetings, providing tailored tools for each stage.

Condominium Owner Management

  • Importation of the condominium owner list.
  • Management of proportional shares, undivided shares, and allocation keys.
  • Consideration of votes from attendees and proxies.

Agenda Items

  • Importing points.
  • Public Ballot.
  • Configuration of majorities
  • Exclusion of a condominium owner during a vote.
  • Real-time management of allocation keys.

Quorum and Attendance

  • Condominium owner attendance tracking.
  • Integrated Electronic Signature.
  • Generation of the attendance sheet.
  • Automatic Quorum Calculation.

Vote Management

  • Gateway for article amendments.
  • Real-time opening and closing of ballots.
  • Instant display of results, considering undivided shares, majorities, and proxies.

Compliant Meeting Minutes

  • Minutes Generation.
  • Includes decisions, results, and expressed objections.
  • Available in Word, PDF and Excel formats.
  • Immediate results upon vote closure.

Use cases for condominiums

Votebox supports condominiums in all their decision-making bodies.

Condominium Manager

In the context of managing a condominium comprising several hundred co-owners, the Votebox solution simplifies and secures the organization of general meetings, while ensuring compliance with voting rules specific to condominium law. Votebox has been deployed to streamline the entire participation and deliberation process.
Co-owner attendance is recorded on tablets, enabling precise control of attendance and proxies. Votes are cast using voting keypads, offering ease of use for participants and immediate tabulation of results.

Digital Attendance Recording

Majority Rule Management

Efficiency and Peace of Mind

Automated Minutes Generation

Organizations Currently Using Votebox

Foncia Logo
Noisy-le-Grand Logo
Sevenier et Carlini Logo
Citya Antony Logo
Neyret Immobilier Logo
French Handball Federation Logo
National Basketball League Logo
French Sailing Federation Logo
French National Olympic and Sports Committee Logo
French Baseball and Softball Federation Logo

Organizations Currently Using Votebox

Get a quote
for your condominium

Our team supports you from the initial contact:
needs analysis, consideration of condominium size,
number of units, general meeting format, and voting rules.

Ready to modernize your general meetings and secure
every co-owner vote?

Request a Demo